7 Google Keep Features You May Be Missing

Google Keep is known for its simplicity and ease of use, but many users don’t realize how powerful this app can be. You can do a lot more than just change background colors or create doodles.

1 Use labels to organize your notes

As your collection of Google Keep notes grows, it can be difficult to quickly find specific information. While Google Keep’s search feature is useful, it may not be effective if you don’t remember the exact wording of your notes. Labels in Google Keep provide a practical solution by allowing you to categorize and group similar notes together.

To create a label, simply open a note and type # followed by the name of your label, like #personal or #projects. Then tap on Create create a label and add your note to it. You can even apply multiple labels to a single note if needed.

To see all your labels, tap three horizontal lines (menu icon) in the upper left corner of Google Keep. From there, you can quickly access the notes grouped under each label, and edit or delete them as you see fit.

2 Add co-workers to Notes

Not every note has to be personal. When you’re working on a project, planning an event, or brainstorming with friends or colleagues, you can use Google Keep’s collaboration feature to invite others to contribute directly to your notes. This feature is extremely useful when you are working in a group and want to inform everyone or get feedback on a shared idea.

To add collaborators, open the note you want to share, tap icon with three dots in the lower right corner and select Collaborator choice. You can then enter the email addresses of the people you want to share the note with and press Impose. Once you add collaborators, their names will appear at the bottom of the note.

When you add collaborators, they receive an email notification and can view and edit the note in real time. The best part? Google Keep instantly syncs changes across all devices, so any updates you or your collaborators make are immediately visible to everyone.

3 Set reminders for notes

Sometimes making a note is only useful if you remember to act on it. With Google Keep’s reminder feature, you can make sure your notes don’t get lost on shuffle. You can set a time-based reminder to receive a notification from Google Keep at a specific time, or a location-based reminder to notify you when you arrive at a certain location.

For example, you can set reminders to check your shopping list when you’re near the grocery store, or to follow up on a work project when there’s time. Because Google Keep syncs them between your devices, you’ll never miss a reminder, whether you’re using your phone, tablet, or computer.

To set a reminder, simply open the note you want to remind and click on reminder icon (bell-shaped symbol). You can choose from there Select a date and time or Choose a place option to set reminders.

You may already be adding images to some notes, but did you know that Google Keep can also extract text from them? Whether you’ve taken a photo of a whiteboard, business card, document, or handwritten notes, Google Keep eliminates the need to use a separate app to analyze the image and recognize the text in it. This feature can be a real time saver for a student or professional who wants to avoid the hassle of manually typing out information.

To use this feature, simply add an image to a note and then tap on it to expand it. Once the image is open, tap three-point menu in the upper right corner of the screen. Select from there Grab the image text. Google Keep will process the image and extract any text found. Once the text is extracted, it becomes editable, allowing you to copy, edit or share as needed.

5 Formatting text in notes

If you use Google Keep on an Android phone or tablet, you can also take advantage of its text formatting feature. This feature is especially useful when working with long notes, as it not only increases their visual appeal, but also makes them easier to read. You can use different formatting styles, including headings (H1 and H2), as well as bold, italic, and underline options.

To format text in a Google Keep note, simply highlight the text you want to change. Then tap on icon directly above the keyboard and all available formatting tools will be displayed. If you ever want to remove the formatting, simply highlight the text and tap T icon with a line through it delete it.

6 Convert a note to a document

Working on a note can sometimes evolve from a simple thought or list into more detailed writing. Fortunately, Google Keep lets you convert a note into a full-fledged Google Docs document.

To do this, open the note and tap on button with three dots in the lower right corner and select Send > Copy to Google Docs. Your note is instantly transferred to a document where you can refine, expand and format your content using all the useful features that Google Docs has to offer.

7 Add voice notes

Writing a note isn’t always convenient, especially when you’re on the go or have busy hands. In these situations, you can use the voice recording feature of Google Keep, which allows you to easily capture your thoughts and ideas without having to write. With just a tap, you can record voice memos, reminders, or any ideas you want to keep track of.

Not only does Google Keep allow you to record audio, but it also automatically transcribes the voice recording into text, so you can easily search for specific notes later. You can add a voice memo to a Google Keep note by tapping plus icon in the lower left corner and then selecting Record choice. Once added, you can read the audio transcript or play the voice recording.

At first glance, Google Keep may seem like a simple note-taking app, but it actually offers some useful features that you may not have discovered yet. Take the time to explore these hidden gems and take advantage of all that Google Keep has to offer.